Green Cleaning: Cleaning With Water

This article was originally published in American School & University.

The green cleaning movement has accomplished a lot over the past 20 years. This is especially true relative to the chemicals used for cleaning schools and universities. Today, third-party certifications from Green Seal, EcoLogo/UL and U.S. EPA’s Design for the Environment Program have made it easy to identify high-performing and cost-competitive “green” cleaning chemicals.

Schools and universities have significantly reduced the use of oldfashioned “butyl,” ammoniated and chlorinated cleaners. Gone are the petroleum distillate and chlorinated solvent-based degreasers. Gone are the detergents and antibacterial agents that mimic hormones or, like formaldehyde, are known to cause cancer. Reducing the use of cleaning products based on these ingredients have reduced the risk of harm to cleaning personnel, as well as students and staff.

In addition, schools and universities have replaced aerosols and ready-to-use products with concentrates that can be diluted accurately on site, which have reduced the number of plastic bottles, metal cans and cardboard shipping cartons, and the environmental impacts associated with the manufacture, disposal and recycling of these packaging components.

So what’s next?

Thanks to the success of the green cleaning movement and the maturation of demand for greener products, manufacturers have invested heavily into greener technologies. In addition to chemical manufacturers, equipment manufacturers also have entered the market, as well as manufacturers from other industries such as food processing, water and waste treatment.

Among the most interesting new technologies are devices that electrolyze, ionize, ozonate or super-heat (steam) water, creating an effective cleaning solution. Some have product solutions that are effective as sanitizers and disinfectants.

Although current technologies appear to be limited at this time for cleaning light and medium soils found in daily cleaning requirements, it is predicted that it won’t be long before the technologies can be used on an even greater number of soils. Plus, the rapid advancement of these technologies and the competition among manufacturers have resulted in the cost of these devices falling rapidly.

The major benefit of these devices appears to be less focused on reducing the risk of harm to worker and occupant health; rather, the main benefit appears to be the reduced impacts on the environment.

A large university or school district can eliminate hundreds, if not thousands of plastic bottles and metal cans. These packaging items are relatively easy to recycle, but new technologies significantly reduce the environmental impacts from extracting the petroleum or natural gas used to make the plastic bottles and mining used to make metal cans. The devices significantly reduce the energy, water and waste from the manufacturers who turn the raw materials into basic ingredients, along with those who turn the ingredients into a properly formulated cleaning product.

Collectively, schools and universities along with other institutional and commercial buildings could eliminate an estimated 25 to 50 million plastic bottles, pails and drums; metal cans and cardboard shipping cartons.

It appears clear that this is the future for cleaning chemicals. Both the Healthy Schools Campaign in its Quick & Easy Guide to Green Cleaning in Schools and the U.S. Green Building Council in its LEED for Existing Buildings: Operations & Maintenance (LEED-EBOM) recognize the benefits of these new devices.

Thus in 2014, schools and universities are encouraged to test these devices. Keep in mind that there are a number of technologies to explore, and it is important to find ones that work most efficiently with current cleaning procedures. In the end, they will help maintain a clean, safe and healthful building while reducing impacts on the environment and saving money.

Green Cleaning: Summertime Debriefing

This article was originally published in American School & University. 

It's time to start a new school year, and with that comes freshly clean carpets and hard surfaces. So how exactly do educational facilities complete this cleaning over the summer? The informative article below published in American School & University provide the details.

The key is that education institutions repeat these activities every summer; a specific exercise should be established to ensure that the summer-time efforts continually improve. This is the time of the year to do a debriefing to determine how effectively the time was spent and identify opportunities for improvements that can be applied next year.

Conducting an annual summertime debriefing can make next year’s efforts more successful:

• Products: Did the products meet the needs and expectations? Did the products perform adequately? Were adequate quantities purchased? If new technologies were used, how did they perform? Did products meet LEED, STARS, state mandates or sustainability objectives for using green cleaning products? Should new technologies, green or traditional products be considered for purchase throughout the school year or for next year’s program? What feedback do staff members have about the performance of the products, as well as any other feedback based on their experience using the products? Should the purchasing department incorporate any new requirements for next year
• Suppliers: Did the suppliers meet needs and expectations? Were supplies delivered on time and complete, or were there numerous delays and backorders? If there were emergency requests for products, did the supplier respond in a timely manner? Was the supplier knowledgeable about the products? Did it offer informed recommendations about alternatives or other ways to be helpful? Is there any experience, either positive or negative, that should be shared with the purchasing department that should be considered next year?
• Processes: Were the cleaning processes effective? What worked well and what could be improved? Were the people and teams well-organized? Did the processes reduce energy and water use? Did they reduce waste? What feedback from supervisors and staff could improve the processes, as well as those for next year’s intensive summer program?
• Training: Was the training adequate? If not, where did it fall short? Should the amount of time be longer or shorter next year? Was enough time spent on improving skills vs. compliance? Was the amount of classroom and hands-on training appropriate? Was it appropriate for the skill level of the people being trained? Do supervisors and staff have feedback about the trainers? How can the program be improved next year? Should the trainers be invited back or new ones identified?
• Personnel: How did the supervisors and staff perform? Did they do just the minimum that was expected or did any of them excel? Did any stand out as candidates for increased responsibility? What feedback do supervisors and staff have on their colleagues (good and bad)? Were any people given responsibilities that did not align with their skill set? What was learned about the team and how could things be done better next year? Should any information be discussed with the human resources department? 
• Facilities: Were any areas identified that need to be addressed differently next year? Were there any areas under renovation, construction and repurposing, or changes such as increasing or decreasing enrollment or funding that may affect next year’s activities? If so, how will this affect product purchasing, suppliers, cleaning and maintenance processes, training, personnel and other issues affecting next year’s summertime activities?

Green Cleaning: A Team Effort

This article was originally published in American School & University.

The custodial green team is extremely important to success, whether starting a new green cleaning program or improving an existing one. The process itself has been well-defined. Assessment tools and awards programs are in place. Product manufacturers offer a wide range of products that meet performance requirements and are cost-effective compared with traditional products. And the distributors of cleaning products make the products widely available and can provide procedural and other training for custodial staffs.

For those schools and universities establishing a custodial green team for the first time, it is important to begin by considering the game plan, which includes the scope of the program, as well as the members themselves. Although input from the members can inform the finalization of the scope and the specific projects they may undertake, management should consider any boundaries before establishing the team and inviting individual members.

Thoughtful consideration before beginning will help avoid an unnecessary disconnect between what the administration expects and the team’s ability to have the flexibility to pursue issues that are important to them.

For those with existing green teams, ongoing consideration should be given to the changes in the facilities themselves, staffing levels, products and vendors. In some cases, the scope of the green team will change; for example, expanding beyond just cleaning to incorporate initiatives on pest management, recycling, composting, energy, water and other activities. These expanding issues may require different skill sets or representatives from other departments who may be affected by the new programs.

Read the full article here to learn more about green cleaning efforts.

Green Cleaning: Six Winning Lessons

This article was originally published in American School & University.

The following are the "lessons learned" from the winners of the 2012 Green Cleaning Awards for Schools and Universities. These tips may make an important impact on buildings, their occupants and the environment. And most are feasible, readily available and affordable.

Products
In 2012, every winner used an assortment of green chemicals, paper, equipment, tools and other products, but so did every entrant. Thus, it is clear that green products are widely available, meet performance requirements and are cost-effective.

Innovations in this area included efforts to reduce product consumption by using those that have higher performance and greater durability. The use of microfiber products is expanding (although concerns are increasing about quality because of the lack of any product standards in this category). And there is growth in the use of devices that ionize, ozonate, electrolyze and otherwise turn water into cleaning solutions. 
 
Training
Every program provided training to custodians; after all, it is the law. But the winners went beyond the minimum OSHA requirements and those for new employees.

Innovations included training custodians on how they can reduce energy, water and waste while increasing recycling and composting. The winners went above and beyond by engaging and providing training to students, staff, visitors and other stakeholders on what they can do to create a cleaner, safer and more healthful environment.

Outreach 

The winners worked to engage others through their schools, districts and campuses. Posters, newsletters, competitions, events, and social and traditional media helped make green cleaning and sustainability efforts clear, visible and frequent.

Innovations included garnering the "public" support of senior leaders in the school or university, as well as in the community, to give credibility and importance to the issue.

Teamwork

One of the more important lessons from the winners was teamwork that includes the entire institution and not just the custodial department. Schools and universities, large and small, urban and rural, are dealing with budget and staffing cuts. So, working constructively with teachers, students, staff, parents and others was a key to success.

Innovations varied from those actually engaging students in cleaning to higher-level engagement on green teams to help administer, manage and expand programs. Just imagine what could be achieved if schools elevated participation on the green team to the same level as being on the basketball or cheerleading squads.

Formula

Cleaning is a process, and the winners took the concept to the next level. They had a "formula" for everything, including the process of cleaning, selecting and reviewing products on an established basis, training of custodians, outreach to stakeholders, building the team and more. This year’s winners scored high in all areas.

Innovations in this area included clear and written processes and expectations, along with efficient execution that measured progress and identified opportunities for improvement.

Verification

Although it was common to find the use of independent third parties such as Green Seal, EcoLogo, EPA’s DfE Program and the Carpet & Rug Institute to verify product claims, the leaders did much more. For example, several of the winners used third parties such as Green Seal and ISSA to verify the performance of the entire cleaning program, including products, training and management systems.

Innovations in this area included the use of new technologies such as ATP meters to measure soil on surfaces. The use of such measurement tools objectively determined how clean surfaces really were so resources could be applied effectively in an effort to create and maintain buildings that are most conducive to learning.